On this page you will find all the documents you need when you are participating, hosting, or going to staff or be a leader in a Village.

For information on how to be a Village staff or leader, go to apply to be staff.

General information

You will find these useful before, during and after a Village:

Before a Village

You will need to complete or be familiar with these forms before a Village:

Forms

  • Pre-Camp 1 - complete via myCISV (fill Programme Data)
  • Pre-Camp 2 - upload to myCISV
  • For more instructions how to complete these forms, see Pre-Camp Help Notes
Other

During a Village

If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete or be familiar with these documents during the programme:

Forms

Other

After a Village

Reports

You will need to ensure that these reports are submitted after a Village:

Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Programme story, or could add to the myCISV Photo Library!

General information

You will find these useful before, during and after a Village: Other

Before a Village

You will need to complete or be familiar with these forms before a Village:

Forms

  • Pre-Camp 1 - complete via myCISV (fill Programme Data)
  • Pre-Camp 2 - upload to myCISV
  • Health Form in your Programmes on myCISV
  • Adult Legal Form in your Programmes on myCISV
  • For more instructions how to complete these forms, see Pre-Camp Help Notes
Other

During a Village

If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete or be familiar with these documents during the programme:

Forms

Other
  • Sending Someone Home Procedure
  • As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance

When you are planning activities you might find these documents and resources useful:

After a Village

You will need to help ensure these reports are submitted after a Village:

Reports

Why not use myCISV to keep in touch and share photos? Or we would love it if you email us to share a programme story, or could send us a photo to add to the myCISV Photo Library!

General information

You will find these useful before, during and after a Village: Other

Before a Village

Forms

You will need to complete or be familiar with these forms before a Village:

  • Travel Information Form
  • Health Form
  • Adult Legal Form
  • Child Travelling Alone Legal Form (for JCs aged 17 and under on the day of departure for the programme)
  • Child Travelling with Leader Legal Form (for child participants age 15 and under travelling with an adult leader)
  • Individual Participant Information Form (for participants or JCs traveling alone)

As a delegation leader, you or your NA will need to complete these forms before a Village:

  • Delegation Information Form

All Forms are now filled in on myCISV.

Register on myCISV and let your Chapter know so they can assign you to the programme (see myCISV help notes for guidance).

The below image shows how to find the Forms (for parental guardians, check out the Forms FAQs on our myCISV FAQs page):


During a Village

If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete or be familiar with these documents during the programme:

After a Village

Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Programme story, or could add to the myCISV Photo Library!
Staff, Leaders and Participants must all be the proper age for each programme.

Village Age Requirements

Staff

  • Must be the proper age on the first day of the programme.
  • Must be at least 21 years old.
  • At least one staff member (but preferably two staff members) must be at least 25 years old.

Junior Staff

  • Must be the proper age on the first day of the programme.
  • Up to one Junior Staff can be 18 years old, and a second Junior staff must be at least 19 years old; or two Junior Staff must be at least 19 years old.

Leaders

  • Must be the proper age on the day of departure for the programme.
  • Must be at least 21 years old.

Junior Counsellors

  • Must be the proper age on the day of departure for the programme and on the last day of the programme.
  • Must be 16 or 17 years old.

Participants

  • Must turn the correct age on, or in the 12 months prior to 31st August (for March-April and June-August programmes) or 31st December (for December-January programmes)
  • Must be 11 years old.
Resources