Village
On this page you will find all the documents you need when you are participating, hosting, or going to staff or be a leader in a Village.
For information on how to be a Village staff or leader, go to apply to be staff.
General information
You will find this useful before, during and after a Village- Village Curriculum 2022 Trial Version
- Village Curriculum Answers to Questions
- Village Programme Guide
- Programme Basic Rules
- Child Safeguarding Policy and Procedures
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before a Village
You will need to complete* or be familiar with these forms before:Forms
- Pre-Camp 1 on myCISV (fill Programme Data)*
- Pre-Camp 2 (No set format. Also see Pre-Camp Help Notes.*
- Child Protection posters and Code of Conduct
- Programme Cancellation and Penalty Fees
- Visa Sample Letters
During a Village
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist All Camp Programmes - Word
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- The Passport
- Educational Activities
- Activity Writing Template When you are helping plan activities you might find these documents and resources useful:
After a Village
You will need to help ensure these reports are submitted after a Village:Reports
- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find this useful before, during and after a Village- Village Programme Guide
- Programme Basic Rules
- Behaviour Policy
- Behaviour Policy FAQ
- Child Protection Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before a Village
You will need to complete* or be familiar with these forms before:Forms
- Pre-Camp 1 Form*
- Pre-Camp 2 (No set format). Also see Pre-Camp Help Notes.*)
- Visa Sample Letters
- Health Form on myCISV in your Programme*
- Adult Legal Form on myCISV in your Programme*
- Register on myCISV and let your Chapter know when done so they can assign you to the Programme (myCISV help notes)*
During a Village
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist - All Camp Programmes - Word
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After a Village
You will need to help ensure these reports are submitted after a Village:Reports
- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find this useful before, during and after a Village OtherBefore a Village
You will need to complete* or be familiar with these forms before:Forms
- Travel Information Form<*
- Health Form*
- Adult Legal Form*
- Child Travelling Alone Legal Form* (for JCs aged 17 and under on the day of departure for the programme)
- Child Travelling with Leader Legal Form* (for child participants age 15 and under travelling with an adult leader)
- Individual_Participant_Information_Form* (for participants or JCs traveling alone)
- As a delegation leader, you or your NA will need to complete these forms before the Programme:
- Delegation Information Form*
All Forms are filled on myCISV now.
Register on myCISV and let your Chapter know so they can assign you to the Programme (myCISV help notes)*
The below image shows how to find the Forms (for parental guardians, check out the Forms FAQs on our myCISV FAQ page):
During a Village
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Other
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After a Village
Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Programme story, or could add to the myCISV Photo Library!Staff, Leaders and Participants must all be the proper age for each programme.
Village Age Requirements
Staff
- Must be the proper age on the first day of the programme.
- Must be at least 21 years old.
- At least 1 staff member (but preferably 2 staff members) must be at least 25 years old.
Junior Staff
- Must be the proper age on the first day of the programme.
- Up to 1 Junior Staff can be 18 years old, and a second Junior staff must be at least 19 years old; or 2 Junior Staff must be at least 19 years old.
Leaders
- Must be the proper age on the day of departure for the programme.
- Must be at least 21 years old.
Junior Counsellors
- Must be the proper age on the day of departure for the programme and on the last day of the programme.
- Must be 16 or 17 years old.
Participants
- Must turn the proper age for the programme at any time during that programme year.
- Must be 11 years old.
Resources:
- Programme Age Checker. Just input a staff/leader/participants date of birth to find out if they are the correct age for a programme.
- Programme Basic Rules and the Programme Guide. These documents gives specific details of programme age requirements, and will be updated during 2019 to reflect the policy change.
- Motion 2 – 2018 – Age Limits. This explains why the decision to change the age requirement rules was made