Evaluation - CISV International

Evaluation and Research

Evaluation and research are essential for CISV to ensure the quality of our programmes, educational content and methods. See our yearly evaluation and quality management cycle here.Evaluation also allows us to improve and develop and to show how well we’re working to other organizations and our supporters.

New for 2013:

Why We Evaluate

Educational evaluation is a quality assurance process, which allows us to ‘see how well we are doing what we aim to do’. For CISV’s educational programmes, this means finding out how successful we are in making our purpose – to educate and inspire action towards a more just and peaceful world – a reality for all our participants.

We view educational evaluation as a two part process:

1. Monitoring: The collection of evidence during an educational programme or training

2. Evaluation: Putting the evidence together to look for trends, patterns and results, so that informed judgements can be made.

CISV programmes follow a goals-based approach to programme planning and evaluation. Educational goals reflect the key attitudes, skills and knowledge that participants should develop, and our programmes and activities are designed to achieve these goals.

Educational evaluation helps us to identify good practice as well as weaknesses of our educational programmes and trainings. In this way, evaluation is at the heart of our effort to continuously improve the quality of our programmes and trainings.

Evaluation Tools

CISV is constantly developing its suite of evaluation tools to monitor, evaluate and improve the quality of all our educational programmes and trainings.

Programme Evaluation

The Programme Director’s Planning and Evaluation Form (PDPEF) is our comprehensive programme evaluation tool. It is an online form that covers administration, education, practical arrangements and other aspects.

The PDPEF is for use by people with programme responsibility such as Programme Directors, staff, leaders, and National Interchange Coordinators.

Programme-specific PDPEF Packages can be accessed here; they include all of the explanations and forms you need to evaluate a CISV programme:
Interchange
IPP
Seminar Camp
Step Up
Village
Youth Meeting

For commonly asked questions, see the PDPEF Frequently Asked Questions.

Training Evaluation

Regional Training Forum Evaluation Form

The Regional Training Forum Evaluation form is a general evaluation tool for Regional Training Forums (RTFs). It is not specific to individual training goals and indicators.

Check-In Sheets

Check-in sheets are to evaluate programme and organizational development trainings. The check-in sheets use specific training goals and indicators. They allow trainers to evaluate their trainings and are an optional tool. Trainers can also use their own evaluation techniques, but all training evaluations must be based on training goals and indicators.

1. Training goals check-in sheet for recording individual responses

2. Master sheet for trainers to collate individual responses

What Have We Learned So Far?

Our evaluation team produce annual PDPEF evaluation reports, which give a yearly picture of how well our programmes are reaching their goals. Read our programme-specific evaluation reports here.

PDPEF FAQ

How do I access the online PDPEF?
Claim participation in your programme on myCISV as 'director' or 'staff' (or NIC or LIC for Interchange). Once your claim is approved, you will be able to directly access your online PDPEF.
I have claimed participation in my programme but as there is no Programme Manager yet my claim has not been approved. What should I do?
Send an e-mail to the PDPEF>International Office, telling us your name and which programme you have claimed participation in (e.g. V-2013-085). We will then approve your claim.
I am a Programme Director and I can access the online PDPEF. Will my staff colleagues also be able to access the PDPEF for our programme?
Yes, as long as they too have claimed participation (as 'staff' or 'LIC') in your programme on myCISV(and have been approved), they will be able to access, edit and add to the PDPEF.
I can see my PDPEF but it does not allow me to open it. What should I do?
Make sure you have registered as staff, director or LIC/NIC in your programme on myCISV. If you have registered for any other role, you will not be able to access the PDPEF.
Where can we find the Individual Evaluation Form, which we will need during our programme?
You will find it in the relevant PDPEF-package in Evaluation tools. The PDPEF-packages include: PDPEF Quick Notes (with E-Notes), (2) Group Evaluation Form (3) Individual Evaluation Form, and (4) PDPEF Sample Sheet.
Where can we find the Activity Writing Template for our programme?
You will find it in the relevant Activity Writing Templates by clicking on any of the following shortcuts: Interchange, IPP, Mosaic, Seminar Camp, Step Up, Village, and Youth Meeting.
Should we attach the Address List to the online PDPEF or just e-mail it directly to the International Office?
Both options are perfectly ok. Make sure that the file size is not too big as it otherwise cannot be attached to the on-line PDPEF.
Who do I contact for technical support?
Please contact PDPEF Support.
Where can I find out more about evaluation?
See above for Evaluation & Research.
What should we do if we do not have internet access at the site?
Download the PDPEF-package from the Evaluation Tools section above and within two weeks after your programme you can fill in the online PDPEF and submit it.
How long can I work on the on-line PDPEF before it logs out?
The form can take 'time out' so make sure you save your work regularly. The data is also saved every time you go to another page (or section) of the PDPEF.
When does the PDPEF have to be submitted?
The PDPEF is due two weeks after the end of the programme or each Interchange host phase.
Where can I find some training material about how to use the PDPEF?
In the Evaluation Tools section above you will find the Educational Evaluation Training Session + Presentation, and The Complete notes to Evaluation.
As a Mac-user, what internet browser should I use?
We recommend that you use the Firefox internet browser as it works best with SharePoint. We do not recommend that you use Safari.
Can I make changes in the PDPEF after submitting it?
Yes. Simply access your form and re-submit it. The International Office will then get an automatic notification that your PDPEF has been re-submitted. If this does not work, contact International Office.
Is there an easy way to check if participants are the right age (see PDPEF question 1.5)?
Yes. Simply download the Programme Age Checker. Then input the birthdates you would like to check, and look under the relevant programme season (i.e. Mar-Apr, Jun-Aug or Dec-Jan).
Where can I find help notes for programme/event managers?
Simply download my CISV Help Notes - Programme Manager.

What We've Learned

Educational evaluation helps CISV to monitor the educational quality of our programmes, and to continuously improve them. The educational performance of every programme is evaluated using the Programme Director's Planning and Evaluation Form.

The gathered data for the completed programme years since 2010 can be found in CISV Programme Educational Evaluation Results.

For the annual Trainer Notes (based, in part, on the analysis of the educational evaluation results), see Training Materials.