On this page you will find all the documents you need when you are hosting, staff, leader or participant in a Youth Meeting.
For information on how to be a Youth Meeting staff or leader, go to apply to be staff.
General information
You will find these useful before, during and after a Youth Meeting:- Youth Meeting Programme Guide
- Role Profiles for Youth Meeting
- Programme Basic Rules
- Safeguarding Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
- Guidance for Supporting LGBTQI+ Children and Young People in Programmes
Before a Youth Meeting
You will need to complete or be familiar with these forms before a Youth Meeting:Forms
- Pre-Camp 1 - complete via myCISV (fill Programme Data)
- Pre-Camp 2 - upload to myCISV
- Youth Meeting Theme Questionnaire
- For more instructions how to complete these forms, see Pre-Camp Help Notes
- Child Protection posters and Code of Behaviour
- Programme Cancellation and Penalty Fees
- Visa Sample Letters
During a Youth Meeting
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete or be familiar with these documents during the programme:
Forms
- Risk Management Checklist All Camp Programmes
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
When you are planning activities you might find these documents and resources useful:
After a Youth Meeting
You will need to ensure that these reports are submitted after a Youth Meeting:
Reports
- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find these useful before, during and after a Youth Meeting:- Youth Meeting Programme Guide
- Role Profiles for Youth Meeting
- Programme Basic Rules
- Positive Behaviour Policy
- Behaviour Policy FAQ
- Safeguarding Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before a Youth Meeting
You will need to complete or be familiar with these forms before a Youth Meeting:Forms
- Pre-Camp 1 - complete via myCISV (fill Programme Data)
- Pre-Camp 2 - upload to myCISV
- Youth Meeting Theme Questionnaire
- Health Form in your Programmes on myCISV
- Adult Legal Form in your Programmes on myCISV
- For more instructions how to complete these forms, see Pre-Camp Help Notes
- Visa Sample Letters
- Register on myCISV and then ask your Chapter to assign you to the Programme (see myCISV help notes for guidance)
During a Youth Meeting
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete or be familiar with these documents during the programme:Forms
- Risk Management Checklist - All Camp Programmes
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
When you are planning activities you might find these documents and resources useful:
After a Youth Meeting
You will need to help ensure these reports are submitted after a Youth Meeting: Reports- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find these useful before, during and after a Youth Meeting:Other
Before a Youth Meeting
You will need to complete or be familiar with these forms before a Youth Meeting:
Forms
These forms should be completed in your Programme on myCISV. For help, read the Forms FAQs on our myCISV FAQs page.- Travel Information Form
- Health Form
- Legal Form
- As a delegation leader, you or your NA will need to complete these forms before the Programme:
- Delegation Information Form
Other
- Register on myCISV and let your Chapter know when this is done. They will then assign you to the programme. For help, read the myCISV help notes.
During a Youth Meeting
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete or be familiar with these documents during the programme:- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
When you are planning activities you might find these documents and resources useful:
After a Youth Meeting
Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Programme story, or could add to the myCISV Photo Library!
Youth Meeting Age Requirements
Participants
- Must turn 12 or 13 years old on, or in the 12 months prior to, 31st August (for March-April and June-August programmes) or 31st December (for December-January programmes).
Leaders
- Must be at least 21 years old on the day of departure for the programme.
Staff
- Must be at least 21 years old on the first day of the programme.
- At least one Staff (but preferably two or more Staff) must be at least 25 years old on the first day of the programme.
Junior Staff
- One Junior Staff can be 18 years old on the first day of the programme.
- If there is a second Junior Staff, they must be at least 19 years old on the first day of the programme.
Kitchen Staff
- Must be at least 3 years older than the participants.
- There must be one member of Kitchen Staff over 18 years old present whenever the kitchen is in use.
Resources
- Programme Basic Rules and the Programme Guide. These documents gives specific details of programme age requirements.