Youth Meeting
On this page you will find all the documents you need when you are hosting, staff, leader or participant in a Youth Meeting.
For information on how to be a Youth Meeting staff or leader, go to apply to be staff
General information
You will find this useful before, during and after a Youth Meeting- Youth Meeting Programme Guide
- Programme Basic Rules
- Child Safeguarding Policy and Procedures
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before a Youth Meeting
You will need to complete* or be familiar with these forms before:Forms
- Pre-Camp 1 Form on myCISV. (For help, read the Programme Participation FAQs on our myCISV FAQ page.)*
- Pre-Camp 2 (No set format. Also see Pre-Camp Help Notes.*)
- Youth Meeting Theme Questionnaire*
- Child Protection posters and Code of Conduct
- Programme Cancellation and Penalty Fees
- Visa Sample Letters
During a Youth Meeting
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist All Camp Programmes - Word
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After a Youth Meeting
You will need to help ensure these reports are submitted after a Youth Meeting:Reports
- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find this useful before, during and after a Youth Meeting- Youth Meeting Programme Guide
- Programme Basic Rules
- Positive Behaviour Policy
- Behaviour Policy FAQ
- Child Protection Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before a Youth Meeting
You will need to complete* or be familiar with these forms before:Forms
- Pre-Camp 1 Form on myCISV. (For help, read the Programme Participation FAQs on our myCISV FAQ page.)*
- Pre-Camp 2 (No set format. Also see Pre-Camp Help Notes.*)
- Youth Meeting Theme Questionnaire*
- Health Form in your Programmes on myCISV.*
- Adult Legal Form in your Programmes on myCISV.*
- Visa Sample Letters
- Register on myCISV and then ask your Chapter to assign you to the Programme (myCISV help notes)*
During a Youth Meeting
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist - All Camp Programmes - Word*
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After a Youth Meeting
You will need to help ensure these reports are submitted after a Youth Meeting: Reports- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find this useful before, during and after a Youth Meeting
Other
Before a Youth Meeting
You will need to complete* or be familiar with these forms before:
Other
- Register on myCISV and let your Chapter know when this is done. They will then assign you to the programme. For help, read the myCISV help notes.*
Forms
These forms should be completed in your Programme on myCISV. For help, read the Forms FAQs on our myCISV FAQ page.- Travel Information Form*
- Health Form*
- Legal Form*
- As a delegation leader, you or your NA will need to complete these forms before the Programme:
- Delegation Information Form*
During a Youth Meeting
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:
Other
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After a Youth Meeting
Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Programme story, or could add to the myCISV Photo Library!
Staff, Leaders and Participants must all be the proper age for each programme.
Youth Meeting Age Requirements
Staff
- Must be the proper age on the first day of the programme.
- Must be at least 21 years old.
- At least 1 staff member (but preferably 2 staff members) must be at least 25 years old.
Junior Staff
- Must be the proper age on the first day of the programme.
- Up to 1 Junior Staff can be 18 years old, and a second Junior staff must be at least 19 years old; or 2 Junior Staff must be at least 19 years old.
Leaders
- Must be the proper age on the day of departure for the programme.
- Must be at least 21 years old.
Participants
- Must turn the proper age for the programme at any time during that programme year.
- Must be 12 or 13 years old.
Resources:
- Programme Age Checker. Just input a staff/leader/participants date of birth to find out if they are the correct age for a programme.
- Programme Basic Rules and the Programme Guide. These documents gives specific details of programme age requirements, and will be updated during 2019 to reflect the policy change.
- Motion 2 – 2018 – Age Limits. This explains why the decision to change the age requirement rules was made