Interchange
On this page, you will find all the documents you need when you are NA hosting an Interchange (including information for NICs and LICs) and when you are participating or a family hosting an Interchange.
General information
You will find this useful before, during and after an Interchange- Interchange Programme Guide
- Programme Basic Rules
- Child Protection Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before an Interchange
You will need to complete* or be familiar with these forms before:Forms
- Interchange Confirmation and Contact Form*
- Friendly Intent Form*
- Final Agreement Form* (read the Final Agreement Quick Notes)
- Interchange Home Visit Form
- Interchange Parents Interview Form
- Interchange Parent Agreement Form
- Interchange Delegation Information Form*
- Interchange Leader Information Form*
- Travel Information Form*
- Child Protection posters and Code of Conduct
- Programme Cancellation and Penalty Fees
- Interchange Cancellation Form
- Visa Sample Letters
During an Interchange
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist - Interchange - Word*
- Programme Directors Planning and Evaluation Form* (PDPEF) Package (use both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After an Interchange
You will need to help ensure these reports are submitted after an Interchange:Reports
- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find this useful before, during and after an Interchange- Interchange Programme Guide
- Programme Basic Rules
- Child Protection Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before an Interchange
You will need to complete* or be familiar with these forms before:Forms
- Interchange Confirmation and Contact Form*
- Friendly Intent Form*
- Final Agreement Form* (read the Final Agreement Quick Notes)
- Interchange Home Visit Form
- Interchange Parents Interview Form
- Interchange Parent Agreement Form
- Interchange Delegation Information Form*
- Interchange Leader Information Form*
- Travel Information Form on myCISV*
- Child Protection posters and Code of Conduct
- Programme Cancellation and Penalty Fees
- Interchange Cancellation Form
- Visa Sample Letters
During an Interchange
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist – Interchange – Word*
- Programme Directors Planning and Evaluation Form* (PDPEF) Package (use both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After an Interchange
You will need to help ensure these reports are submitted after an Interchange:Reports
- Programme Directors Planning and Evaluation Form (PDPEF)
- Programme Directors Planning and Evaluation Form(PDPEF) Package (completed both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
General information
You will find this useful before, during and after an Interchange- Interchange Programme Guide
- Programme Basic Rules
- Child Protection Policy
- Crisis Communications Guide
- CISV’s Approach to Risk Management
- CISV International Mental Health Guide
Before an Interchange
You will need to complete* or be familiar with these forms before:Forms
- Adult Legal Form*
- Interchange Delegation Information Form
- Interchange Leader Information Form*
- Travel Information Form on myCISV*
During an Interchange
If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:Forms
- Risk Management Checklist – Interchange – Word*
- Programme Directors Planning and Evaluation Form (PDPEF) Package > Interchange PDPEF Section-Education and Evaluation* (use both during and after)
- Incident Report Form
- Sending Someone Home Procedure
- As of the 2016 programme year, all participants (including staff and leaders) in international programmes are covered by the CISV Travel Insurance. You can find all the information you need and related links at this page: CISV Travel Insurance
- When you are helping plan activities you might find these documents and resources useful:
After an Interchange
You will need to help ensure these reports are submitted after an Interchange:Reports
- Interchange PDPEF Section-Education and Evaluation* (use both during and after)
- You can find more information about the PDPEF (including the PDPEF FAQ) under Evaluation
Staff, Leaders and Participants must all be the proper age for each programme.
Interchange Age Requirements
Leaders
- Must be the proper age on the day of departure for the programme.
- Must be at least 21 years old.
Junior Leaders
- Must be the proper age on the day of departure for the programme.
- Must be at least 18 years old and it is recommended that there be at least four years between the participant age and the age of the junior leader.
Participants
- Must turn the proper age for the programme at any time during that programme year.
- Must be 14 or 15 years old.
Resources:
- Programme Age Checker. Just input a staff/leader/participants date of birth to find out if they are the correct age for a programme.
- Programme Basic Rules and the Programme Guide. These documents gives specific details of programme age requirements, and will be updated during 2019 to reflect the policy change.
- Motion 2 – 2018 – Age Limits. This explains why the decision to change the age requirement rules was made