On this page, you will find all the documents you need when you are NA hosting an Interchange (including information for NICs and LICs) and when you are participating or a family hosting an Interchange.

General information

You will find this useful before, during and after an Interchange Other

Before an Interchange

You will need to complete* or be familiar with these forms before:

Forms

Other

During an Interchange

If your site doesn’t have internet facilities, remember to download a copy of these documents before the programme starts. You will need to complete* or be familiar with these documents during:

Forms

  • Risk Management Checklist - All Camp Programmes - Word
  • Risk Management Checklist - All Camp Programmes - PDF
  • Risk Management Checklist - Interchange - PDF
  • Programme Directors Planning and Evaluation Form (PDPEF) Package (completed both during and after)
  • Incident Report Form
  • Other

    After an Interchange

    You will need to help ensure these reports are submitted after a Interchange:

    Reports

    Other
    • Interchange debriefing questions
    Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Interchange story, or could add to the myCISV Photo Library!

    General information

    You will find this useful before, during and after an Interchange Other

    Before a an Interchange

    You will need to complete* or be familiar with these forms before:

    Forms

    Other

    During an Interchange

    Other

    After an Interchange

    Why not use myCISV to keep in touch and share photos? Or we would love it if you share an Interchange story, or could add to the myCISV Photo Library!

    General information

    You will find this useful before, during and after an Interchange Other

    Before an Interchange

    You will need to complete* or be familiar with these forms before: Forms Other

    During an Interchange

    You will need to complete* or be familiar with these documents during: Forms Other

    After an Interchange

    You will need to give input to your LIC to help complete these forms during and after an Interchange: Reports
    Why not use myCISV to keep in touch and share photos? Or we would love it if you share a Interchange story, or could add to the myCISV Photo Library!
    Staff, Leaders and Participants must all be the proper age for each programme. The way that we calculate the proper age is changing.

    What this means:

    Up to and including 2019, the following age rules will continue to apply:

    Staff – must be the proper age on the first day of the programme.

    Leaders – must be the proper age on the day of departure for the programme.

    Participants - must be the age specified by the programme and the invitation. Participants must be the proper age in the general programme period, in the year in which the programme is hosted, specifically:

    • some day between 1 June and 31 August for programmes hosted during that period; or
    • some day between 1 November and 31 January for programmes hosted during that period; or
    • some day between 1 March and 31 May for programmes hosted during that period.
    From 2020 onwards, new age rules will apply:

    Staff – must be the proper age on the first day of the programme.

    Leaders – must be the proper age on the day of departure for the programme.

    Participants - must turn the age specified by the programme and the invitation, during the year in which the programme is hosted.

    Transition period:

    To make sure that no participants will miss the opportunity to participate because of this rule change, there will be a transition period.

    During 2020, there will be an overlap of the current (up to 2019) and new (2020 onwards) rules. If a participants turns the correct age for a programme season in 2019, they will qualify under the current rules. This means they may still be able to participate in some 2020 programmes. Participants that turn the correct age in 2020 will qualify under the new rules.

    From 2021 onwards, only the new rules will be applied.

    Resources:

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